November 2009

Members Present: Dick Jones, Ginny Markell, Yvonne McVay, Heather Hobson, Renee King, Julie Volpel, John Mathews

District Staff Present: Jim Langstraat, Garry Kryszak, Leslie Robinette, Joe Krumm, Tim Mills, Aeylin Summers, Ron Stewart, Vicki Chambers, Michele Worthington

Absent: Gary Lane, Tom Feely, Todd Caldwell, Kristin Mitchell, Jeff Klein

School Board Members Present: Rein Vaga, Cheryl Myers

Community Members Present: none

Meeting called to order at 6:30 p.m.

Pledge of Allegiance

Dick Jones introduced the new superintendent, Dr. J. Tim Mills.

FINANCIAL REPORT                                                                                              JIM LANGSTRAAT

In referring to the Financial Report dated 10/31/09, Jim Langstraat pointed out

Total Budget                    $260,796,539.00

Total Expenditures         $237,305,828.63

COC members asked to have designation of which projects are complete on the financial report and graphs.

Financial Adjustments - Rock Creek had a significant reduction and the reduction at Linwood was due to use of capital projects funds instead of bond funds. District Program management was reduced at this point because we are near the completion of bond projects. Happy Valley shows negative balance. There is a $300,000 contract encumbrance that will be deleted when the contact is closed out. When encumbrances are closed out, the negatives will go away.

REVIEW OF FURNITURE, FIXTURES & EQUIPMENT PRACTICES                                                 GARRY KRYSZAK

Refer to Bond Program Guidelines For Purchasing Fixtures, Furnishing, and Equipment (FF & E) Handout

What happened to FF& E that was in the refurbished schools?

What happens to the surplused items? Goes to a liquidator and money back into the general fund.

ADMINISTRATION BUILDING UPDATE                                                                                   RON STEWART

Ron Stewart reviewed administration building plans. Two modulars will be added to the administration building site, not typical modulars, additional 18 parking spaces will be added, and the driveway entrance will be modified. It is not a perfect solution, Construction cost: $1,000,000

PROJECT REVIEW                                                 GARRY KRYSZAK

Refer to attached Completed Bond Projects 2009.

Ardenwald, Scouter’s Mountain, Verne Duncan, Happy Valley Middle School, PHS, MHS, Rowe, Campbell, Lewelling, Lot Whitcomb, Milwaukie El, Mt Scott, Oregon Trail, and View Acres are complete.

Rock Creek Middle is in construction

Please refer to attached Weekly Project Status Report for details.

SUMMER PROJECTS 2010                                                 GARRY KRYSZAK

Design and planning work is underway Riverside Elementary, Concord Elementary, Oak Grove Elementary, Sojourner/New Urban HS, Alder Creek Middle School, the office remodel at View Acres Elementary and upgrades at Facility Operations.

CHS/Sunrise Transition -
Transition date is scheduled for summer 2010. There was a discussion and general agreement about supporting the funding of the sidewalk between CHS and Sunrise as an assumed necessity given the goals for the bond program. The sidewalk would cost approximately $200,000 and covering it would cost another $400,000. The coverered sidewalk is in the budget forecast but not identified in the budget. It is being bid with and without the cover, and the bids will determine whether we can afford to cover the sidewalk or not. The Board will discuss CHS/Sunrise transition costs in December. Putting additional money into weight room revisions is a stretch in COCs’ view.

REVIEW BOND PROMISE LIST                                                 GARRY KRYSZAK

On bond website, under Summary of Building Projects at
http://nclack.paulclerc.com/summary-of-building-projects.php
Please click for Project Description Status Report.

QUESTIONS AND RUMOR CONTROL                                                 TIM MILLS

Building dedications went well and were received well.

People’s concerns have been addressed well as time has gone on by the Citizens Oversight Committee.

Board is working on an op-ed piece that talks about how capital construction and bond money cannot be used for operations.

Should the bond program guidelines be shared with employees across the District?

DISCUSSION OF ANNUAL REPORT                                                 LESLIE ROBINETTE

There was a discussion about including a community education piece, in addition, to current format. A recommendation was made to include more graphics in the presentation.

Annual Report is published 3rd week of January.

2010 SCHEDULED MEETINGS

February 17, 2010 6:30p.m. (Possibility of not taking place, notification at a later point in time).

May 19, 2010 6:30pm

August 18, 2010

November 17, 2010

Meeting adjourned 8:47 p.m.